Conversion task process from start to finish

Conversion task process from start to finish

OneConversion taskContains a file that must be converted to an electronic invoice. Often this is a PDF invoice, or a photo of a receipt. Each task contains one document to convert. By starting the task, the best conversion method is searched and the status can be tracked. As soon as a document has been converted, it will appear in the archive and therefore also automatically in the linked software. If it is not possible to convert the document, an e-mail will be sent to the contributor.

Purchase invoices and sales invoices

Both PDF purchase invoices and PDF sales invoices can be converted into an e-invoice. These documents can then be read into your accounting software. This is especially useful if the original invoices are drawn up in a software package that does not yet support e-invoices.

Ultimately, it is much better to ensure that real e-invoices are sent. To do this, use a software package that supports e-invoicing, or send an e-invoice on the eConnect portal.

Watch out! Foreign invoices can only be processed for Dutch organisations. If a foreign invoice is submitted by a non-Dutch organisation, it will not be able to be processed.

More information about processing:
- Sales invoices:https://support.econnect.eu/knowledge-base/pdf-sale invoices-process/
- Purchase invoices:https://support.econnect.eu/knowledge-base/process-of-purchase invoices/

Send in

By email

A PDF invoice can easily be sent in by e-mail:
- Purchase invoices:[kvk]@inkoopfacturen.econnect.eu
- Sales invoices:[kvk]@verkoopfacturen.econnect.eu

Conditions when submitting

  1. The following file formats can be converted: pdf, jpeg, jpg, bmp, png.
  2. A PDF file can consist of multiple pages, but may only contain one invoice.
  3. If a PDF file contains multiple subdocuments, then the invoice must be the first.
  4. Always send one invoice that consists of multiple pages as one PDF file and not as single pages.
  5. The total email message can be up to 35 MB in size.
  6. A maximum of 50 invoices may be submitted by e-mail message.
  7. Images, such as large company logos in signatures, are also seen as attachments.
  8. The maximum size of one individual file is 10 MB.
  9. Attachments smaller than 10 KB are ignored and therefore not processed.
* If multiple invoices and attachments are submitted in one e-mail, we cannot determine which attachment belongs to which invoice. In such cases, always send multiple emails. If one of the attachments in itself is or could be a complete invoice, add it as additional page(s) to the actual invoice, which should then be the first in the PDF file.

Via secure connection

For secure sending in files to convert it is possible toConnecting to a local folderon the server or computer.

From mobile with the app

It is possible to use theeScanner appTake a photo of a document and send it to eConnect. This app will send the files over a secure connection.

Conversion task

After submitting a document by e-mail or via the app, it is visible as a conversion task on the platform within seconds. The conversion of a PDF invoice itself can sometimes take a while, up to a maximum of 24 hours. This usually occursif an automatic conversion is not possible and manual checks must then take place. This is arranged by eConnect in the "Quality Control".

Insight into progressThe conversion process is visible on the platform. Go to thisThe Conversion Task app. All submitted PDF documents are immediately visible here, after which the status indicates the progress of the conversion. This can also be filtered and overviews can be made.

Inbox IN/OFF

After processing the conversion task, a purchase invoice becomes an Inbox IN document and a sales invoice becomes an Inbox OFF document. It can be viewed here and downloaded from this location to the linked software.

Insight into progressAll mailbox in and out of documents is visible on the platform. Go to thisThe Purchase invoices or Sales Invoices app. All submitted PDF documents are immediately visible here after conversion. On the status suchDownloadedIt can also be filtered and overviews can be made.


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