Declarations

Via the eConnect platform you can submit an electronic declaration. After submitting the invoice, it will automatically end up in the linked administration as an e-invoice.

Manual

Click in the menu bar belowAppsonDeclaration. Then choose the optionNew Declaration.

A new declaration opens.

1. Declaration to:Select the organization where you want to send the invoice. Here you will only find your own organizations.
2. Number:The number of the declaration is generated automatically. You don't have to fill in anything here.
3. Date:Please enter the date of the declaration here.
4. Start and end date period:Please specify the declaration period here.
5. Project team or team name:Optionally enter a project name or team name.
6. Payment feature:Please fill in the payment feature received by the organization.
7. Beneficiary name:This field is filled automatically, but can be adjusted manually.
8. IBAN beneficiary:Fill in the IBAN here. The invoice will be deposited on this account number.
9. Street:Fill in the beneficiary's street here.
10. Postcode:Enter the beneficiary's postcode here.
11. Residence beneficiary:Enter the beneficiary's place of residence here.
12. Country beneficiary:Enter the country of the beneficiary here.

There are two categories of declarations to be completed:

1. Costs
2. Click the green plus button to add a new cost rule.
3. Category:It can be filled in, but is not mandatory.
4. Date:Enter the date of the declaration.
5. Description:Please provide a description of the declaration.
6. Total amount (incl):Fill in the total amount.
7. Total amount of costs:The sum of all cost rules. These are calculated automatically.
8. A cost rule can be removed by pressing the grey trash. This is located to the right of the total amount field in the relevant cost rule.
   

2. Kilometer allowance
3. Click the green plus button to add a new mileage allowance rule.
4. Category:It can be filled in, but is not mandatory.
5. Date:Enter the date of the declaration.
6. Description:Please provide a description of the declaration.
7. Price per km:Please provide the agreed fee per kilometer.
8. Distance (km):Enter the number of kilometers driven.
9. Amount:It is calculated automatically (price per km * distance (km)).
10. Total distance (km) / Total mileage allowance:the sum of all mileage allowance rules. These are calculated automatically.

To add or remove an invoice rule, see point 8 atCosts.

3. There may be aAdditional commentto be added, this is not mandatory:
   
   
4. Completion of Declaration
   

• At the bottom of the declaration, the fieldTotal declarationAutomatically filled.
• AtAnnexes(at the top left of the screen) attachments can be added, for example the (tank) vouchers.
  

After saving, the invoice can be submitted. Click on thisShipping. The submitted declarations with status can be found in Inbox OFF.

For the organization, the invoice is in the Inbox IN as an incoming invoice and will go toThe linked softwareto be downloaded.