Trusted email sender

Trusted email sender


At least you have a subscription form for this functionality "Basic"It's necessary because it's a paid service. Always make sure you have enough online.Togoed!

Idea
If you are a supplier andSales invoicesTo your customersSendThen create an email receiver for "Concept invoices"!

If you receive PDF invoices from your suppliers, but you want to read e-invoices in your own accounts, those PDF invoices must first be converted to an e-invoice format (UBL). In that case, create an Email receiver for "Purchase invoices".

Go under the menuAppsTo theEmail Receiverapp. It starts in the dashboard as usual with the apps.


All current e-mail addresses to which you can be sent are already visible in the view tabEverythingUnder the partTrusted senders.

There, your own trusted sender can now also be created by on the orange ball with the plus signto click.

Create new trusted senders

In the viewEverythingYou can go left in the menuNew senderand also at the bottom right of the orange ball with the plus signClick to create a trusted sender. The following screen appears:

Recipient information

The left blockRecipient informationIt is about your own data. So theown organizationAnd about whichInvoice typeProcessing may be processed:

  1. "Concept invoice: Ready for shipping or automatic shipping" (to send sales invoices from your own organization to your customers).
  2. "Sales invoice: Archive for administrative processing" (to submit sales invoices sent through other channels,For example, to be able to pick up and read it with a link with your accounting package)
  3. "Purchase invoice: Delivery to the recipient" (to submit purchase invoices received through other channels, for example to be able to retrieve and read them with a link with your accounting package)
Your own organization is only visible if youAdministratorare of the organization. The email address of this new recipient is automatically generated as soon as "Save" is pressed. If your (activated) organization is not in the "drop-down menu", you can look it up by typing (a fragment of) the name in the bar. The "Alternative email address" field is intended for any link to Office365, and can be left empty in any other cases.


Options:


Notification receipt by email

This option sends an email to the users who are members of the organization if a supplier, which is recorded here, has submitted an invoice.

Accept only secure email addresses sent via SSL or TLS

This option can be turned on in advance if it is known that the sender always uses this security. If it is not switched on, but the sender does use it for the first time, the checkmark is still checked automatically. Then no more e-mails will be processed from this supplier if SSL or TLS has been used.

Automatically send XML invoice

You can also choose to send XML invoices automatically, check the optionAutomatically send XML invoiceTo.

Contact email address

The right block 'Trusted sender' contains data from the supplier. TheContact email addressis the address to which any disapproval will be sent and the person receiving the invitation email. This does not have to be the trusted sender (below).

Whitelist type

TheWhitelist typeIt is about who/what can be trusted to submit. This can be a complete domain of the supplier (without the "@" tail) or a specific email address. The verified user is an option, but does not need to be used. These are already checked with an automatic process. The verified users are therefore all users within the environment and who have rights to the organization, and therefore, if applicable, the users of the auditor/intermediary if there is an authorization request.

Save



Status


After saving, a button appears in which the status of this newEmail Receiveris displayed. The status of a newly created Email Receiver is "Created concept". Click that button, select the correct status ("Active" if you want to be able to use it), and leave with "Update status".


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