Send an e-invoice step-by-step to the province of North Brabant

Send an e-invoice step-by-step to the province of North Brabant


In order to send an invoice, your own organization must be activated at eConnect. How to activate your organization is described inCreating environment at eConnect.
From the eConnect platform you canInvoices sentGo to North Brabant Province.

Choose theApp Sales invoiceAnd then forNew invoice(or possibly, if an invoice has been sent before, forConcept of invoicesto use it as a template).


Use inSupplierOne of the activated organizations in your area. Activating an organization is described inCreating environment at eConnect.


Fill in the details of the province of North Brabant, theDebtor, you can enter this manually, or have them automatically filled by the optionFind organizationto use.
UsageEnter address manuallyFor the rightDebtorTo give up:


Or throughFind organization:




After theSaveYou will have the opportunity to choose a number other than the Chamber of Commerce number, if that is unexpectedly displayed. Use forProvince of North BrabantOin(o) "00000001009261606000". Each OIN(O) always consists of exactly 20 digits. If for any reason (copy and paste is a well-known culprit) does not contain all circulation zeros, fill them manually.

It is important to governments such as the province of North Brabant thatOrganizational IDandSend throughthrough theOin/oinohappens.



Now you can fill in the rest of the invoice. If applicable, you must provide the Order number exactly as you received it fromProvince of North Brabant.

Where the data is filled in is important, because this will be found in the XML file (the e-invoice) and is read by the software system. Pay attention to which field you fill with what value

  1. The invoice date is the date on which you send the invoice.
  2. The delivery date is the date on which an item or service will be delivered (not mandatory to fill in)
  3. The start and end date concerns any project or time frame for which the invoice is sent (not mandatory, butIf you enter the start date, the end date is mandatory and vice versa)
  4. The type of invoice is a regular invoice by default, for a Credit / Correct invoice this can be adjusted.

Then you enter the payment details. In the Payment Details, your account number will be entered at the place of "IBAN bank account". The payment feature is what the customer must mention when paying, it is now automatically filled with the Customer's OrganizationID and the invoice number.

Now you can fill in the invoice rules. If the VAT rate needs to be changed, click on the box with21%. If necessary, you can add additional rules with the green plus button on the right.

All fields marked with a red asterisk are required. Before you send the invoice, check that all those fields contain a valid value.You can save the invoice-in-process as often as you want; so it doesn't hurt to press that button occasionally in between.

When you are finished in this screen you can scroll up and click onAnnexesHere you have the option to upload a file by clicking on theGreen button with the paper clip.


Often this is the original PDF file placed in the XML file, and/or a specification. When everything is completed, click onSave.
Then the next screen opens, the document name is the name you will see in your mailbox. The document name is automatically filled when you are in the white plane ofDescriptionClick, the platform fills it with the text from the document name, if desired you can adjust the text. Then you click on againSave.




Then you click onSend, when everything is filled in correctly you will see the next screen, otherwise you will see a pop-up in which the error is mentioned. If the OIN(O) has been completed correctly, the invoice will be sent via the External Network PEPPOL. The document is delivered to Digipoort via the PEPPOL network, which then delivers the invoice to the correct recipient. If all the data is correct, you can click onSend. If the recipient with the specified identifier is registered on PEPPOL, a green confirmation behind that identifier appears and this method is recommended.

After you have clicked on send you will see the message in the top right corner of a green bar that the invoice has been sent, if something does not go well you will see a red bar with an error message here. You will also have the option to keep the concept invoice, so next time you only have to adjust the invoice with new data before sending.

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