After your own organization has been added and activated, you can send an e-invoice. This article describes step by step how you can send an e-invoice to the Dutch Government. In this example, we send the e-invoice to the Ministry of Economic Affairs and Climate.

After logging in, you will see the organizations you have access to, you can send an e-invoice on behalf of these organizations, open the AppSales invoiceOn the left.

This is the Sales Invoices Dashboard, here you can see the sales invoices you sent. Press on the left of the menuNew Invoice.

Now you will see an empty invoice that you can fill.

Fill in the Supplier, this is your own organization. If you click on the white area whereType the organization name...If you have the choice to choose one of your own organizations. If the list is very long, you can also type a few letters to shorten the drop-down list

The data is filled. You may need to manually enter the VAT number if it is not already registered with the organizationDetails on the platform.

When your own details are filled in, you can fill in the Debtor (customer who must receive the e-invoice). At the moment, only Dutch organisations, known to the Dutch Chamber of Commerce, can be found via the search option. ClickonFind organizations.

You will then have the opportunity to search the organization by organization name, place or Chamber of Commerce number. Search this screen via organization name (for example)Ministry of Economic Affairs and ClimateIf you select it, the other information will appear in this screen.

At this point, you have the option to choose a number other than the Chamber of Commerce number such as aOin(Oino)For theGovernment. The numbers of the government can be found at the following address:https://oinregister.logius.nl/oin-register.Watch out!The preliminary zeros must be filled in, an OIN(O) always consists of 20 digits.

It is important for many governments that the organization ID throughOinoand send through theOin/oinohappens.

Now you can fill in the rest of the invoice, it may be that your supplier asks to include additional data in the invoice so that it is immediately placed in their software system. You can provide the Invoice Number and Order Number as you have received them from the customer.

Where the data is filled in is important, because this will be found in the XML file (the e-invoice) and is read by the software system. Pay attention to which field you fill with what value

1. The invoice date is the date on which you send the invoice.
   
2. The delivery date is the date on which an item will be delivered (not required to fill in)
   
3. The start and end date concerns any project or time frame for which the invoice is sent (not mandatory, butIf you enter the start date, the end date is mandatory and vice versa)
   
4. The type of invoice is a regular invoice by default, for a Credit / Correct invoice this can be adjusted.
   

Then you enter the payment details. In the Payment Details, your account number will be entered at the place of "IBAN bank account". The payment feature is what the customer must mention when paying, it is now automatically filled with the Customer's OrganizationID and the invoice number.

Now you can fill in the invoice rules. If the VAT rate needs to be changed, click on the box with21%. If necessary, you can add additional rules with the green plus button on the right.

All fields marked with a red asterisk are required. Before you send the invoice, check that all those fields contain a valid value.You can save the invoice-in-process as often as you want; so it doesn't hurt to press that button occasionally in between.

When you are finished in this screen you can scroll up and click onAnnexesHere you have the option to upload a file by clicking on theGreen button with the paper clip. Often this is the original PDF file placed in the XML file, and/or a specification. When everything is completed, click onSave.

Then the next screen opens, the document name is the name you will see in your mailbox. The document name is automatically filled when you are in the white plane ofDescriptionClick, the platform fills it with the text from the document name, if desired you can adjust the text. Then you click on againSave.

Then you click onSend, when everything is filled in correctly you will see the next screen, otherwise you will see a pop-up in which the error is mentioned. If the OIN(O) has been completed correctly, the invoice will be sent via the External Network PEPPOL. The document is delivered to Digipoort via the PEPPOL network, which then delivers the invoice to the correct recipient. If all the data is correct, you can click onSend. If the recipient is registered on PEPPOL with the specified identifier, a green confirmation will appear.

After you have clicked on send you will see the message in the top right corner of a green bar that the invoice has been sent, if something does not go well you will see a red bar with an error message here. You will also have the option to keep the concept invoice, so next time you only have to adjust the invoice with new data before sending.

If you see the green bar, you can then send the invoice in yourInbox OutFind back.

The optionOur networkcan be used for customers who already have an account on the eConnect platform, this option is automatically selected if the platform recognizes the data of the debtor and sees that the customer has an account.

The optionEmailIt is never actually used. This is for when customers are not available in Our network and the External Network. If this applies to a customer, an e-mail will be sent to the e-mail address provided stating that they can view the invoice online and possibly download it.