Manually drafting & sending e-invoices

Manually drafting & sending e-invoices

Manually drafting & sending e-invoices

Via the eConnect platform you can create and send a (credit/correction) e-invoice free of charge via our e-invoicing tool. Below we explain how this works.
To invoice the Dutch government, follow this explanation: government can only invoice on their OIN(O).

Watch out: You can only save and send e-invoices if youOrganizationis active.

Log in to the eConnect platform and then click the Sales Invoice app in the left menu.


New e-invoice

The Sales Invoice app now opens. You can create a new e-invoice here. The first invoice is also a draft invoice. So it can be reused.


Upload

If an e-invoice is already available, it can also be uploaded. The necessary fields are then filled.

If no e-invoice is available, there are 2 options to create it:

1: Send a PDF via email to the platform

2: Create an e-invoice on the platform by following the steps below:

Step 1

Enter the sender of the e-invoice sender.


Please note that a VAT number must be entered including country code and without points and/or spaces.

Step 2

Then select the recipient of the e-invoice from Debtor.


You can look up the recipient in the Chamber of Commerce database via Company or enter an address manually. Debtors who do not have a Chamber of Commerce number must be entered manually via Address. After saving you will have the opportunity to choose a number other than the Chamber of Commerce number.
There are also two fields to fill in: OrganizationID and Send via. In the invoice (OrganisatieID) it is mandatory to mention the Chamber of Commerce number or the OIN within the Netherlands.
It may be that a recipient prefers to receive the invoice on a VAT number. This can be done by using the VAT number.

Please note that a VAT number must be entered including country code and without points and/or spaces.

Step 3

If the Delivery Address is equal to the address listed with the Debtor, you can check the notification the same as Debtor. If it concerns a different address, choose to enter Address manually.


Step 4

Fill in the other details:


  1. The invoice number is automatically generated when sending the invoice. You will not see this in the concept invoice. You can manually enter your own invoice number or record your own series for automatic numbering.
  2. The invoice date is generated automatically. You can also manually select a date (in the past).
  3. It is possible to provide an order number to the invoice.
  4. It is possible to enter a delivery date.
  5. By default, an invoice is generated. It is also possible to opt for a correction invoice (which is technically not a credit invoice, but it is used that way within the Netherlands).
  6. The currency code is standard at EUR. If desired, the currency can be adjusted.
  7. Enter the expiry date here.
  8. Enter the IBAN bank account number on which the invoice must be paid.
  9. The payment feature is generated automatically. This can be adjusted manually.
  10. The payment terms are generated automatically. You can adjust it if desired.

Step 5

Now the invoice line(s) can be entered. The required fields are Article name, Number, Unit, VAT % and Price (each).
To add a new invoice line, click on the green plus. It appears when you move your mouse in the Amount field. Through the Trash you can remove an invoice line.


Add any attachment(s) to the invoice by choosing Attachments at the top and then clicking the button with the paper clip.


Step 6

In order to send the invoice, you must first save the invoice. The pop-up contains an automatically generated Document Name and Description. You can change this if necessary.
The next screen opens where a description must be given.


Step 7

Check the invoice. To see the PDF version of the invoice, the Preview pdf button can be clicked on the right of the screen. To return to the input screen, click View document.


Step 8

Is everything well filled in? Then you can send the invoice.

Click Send. The pop-up below appears.

In principle, you don't have to fill in anything here. eConnect selects the most optimal delivery method itself. If the recipient is not accessible in our network or in one of the connected networks, we ask you to enter an e-mail address. The invoice will then be delivered by e-mail.

The saved/sent invoice has the status Created and can be found in Inbox OFF. In Mailbox OFF you can see if the receiving party has received or opened it.

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