Processing of purchase invoices

Processing of purchase invoices

eConnect offers the possibility to read invoices from other file formats into the financial software. Our scan&recognition tool converts these files into an e-invoice and delivers them to the linked administration.

How does submitting purchase invoices work?

Send the purchase invoice to:@inkoopfacturen.econnect.euWithin seconds, this task is asConversion taskavailable on the platform. This email address is available as soon as the organization is activated on the eConnect platform.

Submitting the invoices is only possible via e-mail addresses known in the account or via an active permission request from your intermediary. See how youAdditional email addressescan add to the account.

If the invoice is automatically forwarded, a forwarding rule may not have been created properly. More information about the forward settings from Outlook (not redirect) can be found on the website ofMicrosoft. These settings are not maintained by eConnect. LetWhen creating a forwarding rule, it means that only e-mail with attachment are forwarded and that eConnect itself are not forwarded to the domains everbinding.nl or econnect.eu, in order to avoid a run.

Deliver invoices with UBL file

When an invoice is offered with a UBL file, it can be processed directly. We check the UBL file and when it is correct you can read the invoice directly into your accounting software. This makes processing much faster. If the UBL does not meet the standard (SI-UBL 2.0 or Peppol BIS Billing 3.0) or is rejected for any other reason, the PDF is automatically picked up if it was found as an attachment in the e-mail.

Conditions for submitting

  1. The following file formats can be submitted: pdf, jpeg, jpg, bmp, png, xml.
  2. A PDF file can consist of multiple pages, but may only contain one invoice.
  3. If a PDF file contains multiple subdocuments, the invoice must be the first.
  4. Send one invoice that consists of multiple pages always as one PDF file and not as separate pages.
  5. The total email message can be up to 35 MB.
  6. A maximum of 50 invoices may be submitted by e-mail message.
  7. Images, such as large company logos in signatures, are also seen as attachment.
  8. The maximum size of one individual file is 10 MB.
  9. Attachments less than 10 KB are ignored and therefore not processed.
* If multiple invoices and attachments are submitted in one e-mail, we cannot determine which attachment belongs to which invoice. In such cases, always send multiple emails. If one of the attachments is or could be a complete invoice in itself, add it as an additional page(s) to the actual invoice, which must be the first in the PDF file.

You can indicate what we should do with found attachments found:


1: Only create a new PDF invoice from the e-invoice if only a UBL is delivered ("If not present")
2: Always make a new onePDF invoice of the e-invoice, even if it contains another original PDF ("Always")
3: Never create a new PDF invoice.
We can add attachments to the PDF invoice as additional pages, creating one attachment, or send all attachments as separate files.

Do you get an error message when submitting the purchase invoice?View herethe possible causes and solutions.

There can alsoSales invoiceswill be delivered by e-mail.


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